Executive Assistant Office Coordinator
JOBJACK, South Africa

JOBJACK is a dynamic and innovative technology startup at the forefront of Entry-level recruitment. As we continue to grow and expand our impact, we are seeking an exceptional and highly organized individual to join our team as an Executive Assistant amp; Office Coordinator. You will play a crucial role in providing comprehensive administrative support to our executive team, while managing office operations and ensuring the smooth running of our office space.

This multifaceted role requires a candidate who excels in organizational skills, thrives in a fast-paced environment, and is capable of handling a variety of tasks with precision and professionalism.

1. Executive Support:

• Manage and coordinate the Co-CEOs' calendars, appointments, and meetings, ensuring optimal time utilization and prioritization of tasks.
• Act as a liaison between the Co-CEOs and internal/external stakeholders, managing communication and facilitating effective information flow.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the Co-CEOs.
• Handle incoming calls, emails, and requests, prioritizing and responding on behalf of the Co-CEOs when necessary.
• Undertake ad-hoc administrative tasks to support the executives in their day-to-day activities (including, but not limited to, reasonable personal admin tasks).

2. Office Management:

• Oversee day-to-day office operations, including but not limited to managing supplies, equipment, and facilities and the pricing thereof.
• Coordinate and organize company events, meetings, and conferences, handling logistics and ensuring smooth execution.
• Facilitating administration and execution of employee birthday and work anniversary celebrations, as well as assisting with the onboarding administration of new employees.
• Coordinate office maintenance and repairs, as well as provide general administrative support to the team as needed.
• Contribute to creating a productive and joyful office environment for the Pack to work in.

Requirements

• Proven experience as a personal assistant, preferably supporting C-level executives
• Experience in a startup or fast-paced corporate environment is a plus

• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Familiarity with office management software and tools.
• Discretion and confidentiality in handling sensitive information.
• Joyful attitude and excellent interpersonal skills
• Ability to work independently, prioritize tasks effectively and take initiative.

Benefits

• Hybrid model - with our office based in Bellville, we offer a 2:3 day split of remote and in-office days
• Remote weeks- we offer 4 fully remote weeks which you can utilise separately, or consecutively
• Flexible hours- your day starts anytime between 6 am and 9 am
• Leave package- we offer a generous leave package of 20 days in your first year and 25 days from year 2
• Culture - it's our top priority
• No dress code
• Upskilling - access to Audible and Udemy courses, and dedicated company upskilling time
• A mission-driven team
• Opportunities for growth!

If you do not hear from our team within 3 weeks from the closing date, please accept the vacancy application has been unsuccessful.

Job Rewards and Benefits