High School Office Manager - SPARK Midrand High School - 2024
SPARK Schools, South Africa
Job Description
Watch our Vision Video: https://www.youtube.com/watch?v=hOU0TYnNsZo
Take a tour of our Website: https://sparkschools.co.za/
SPARK Schools is a social impact disruptor and is leading change in the education space through its network of affordable private schools. The SPARK Schools network provide transformational education innovation through Africa’s first blended learning model, which elevates student achievement and provides the tools teachers need to serve their students effectively.
The blended learning model, which combines classroom teaching and online instruction, allows teachers to anticipate student needs and equips schools to provide personalized education at an affordable cost. SPARK Schools is pioneering this transformative education model to ensure the accessibility of university and careers for all.
SPARK Schools has a culture of collaboration, because getting South Africa to lead global education takes a team effort. We are innovators who strive for excellence through persistence and a sense of urgency to achieve SPARK Schools’ vision, mission and social transformational objectives. Our work environment is vibrant/cheerful, fast-paced/dynamic, engaging/stimulating, tech-enabled and data driven.
SPARK Schools is a high growth, mission and values-driven, entrepreneurial organisation, operating 19 primary schools and 1 high school and serving over 14,000 families. We are looking for dynamic people to join our team.
Reports To: School Operations and Blended Learning Manager
Purpose of Role:
SPARK Schools office managers liaise with parents, welcome visitors, and ensure the accurate administration of enrolment and student information records.They closely assist the School Operations and Blended Learning Manager with the operations of the school. Office managers are integral to the SPARK Schools culture and our commitment to rigorous, engaging learning experiences for our scholars.
Requirements
Responsibilities:
- Maintain accurate student information records on the student information system, including daily student attendance.
- Provide school tours to prospective parents and serve as a liaison during the enrolment process, including collecting personal documentation for enrolment files.
- Assist in managing day-to-day facilities and maintenance issues, including facilitating visits by maintenance suppliers.
- Receive delivery of supplies.
- Assist the School Operations and Blended Learning Manager with managing all school inventory, including fixed assets (technology and furniture), stationery, cleaning supplies, and other resources.
- Perform clerical duties, including answering phones, taking and distributing messages, and corresponding with parents and staff members via email.
- Responsible for assisting with the completion of the study hall billing spreadsheet, overseen by the School Operations and Blended Learning Manager
- Volunteer hours, tracking and reporting.
- Responsible for staff attendance, tracking and reporting.
- Attend to sick or injured children and liaise with parents/guardians about their children.
- Communicate and collaborate professionally with school staff as required. Participate actively in staff development opportunities as a member of the SPARK Schools team.
- Conduct self in a professional manner at all SPARK Schools events and to all stakeholders.
Qualifications:
The ideal candidate will possess the following qualifications:
- Currently in third or fourth year studying towards an Undergraduate degree
- 1-2 years experience as an office administrator and/or office management
- Previous experience managing or working with high school-aged children
- English language fluency
- Clear/Clean criminal record
- First aid certificate
Experience
- Previous experience managing or working with primary school-aged children.
- Administration.
- Customer service.
- Basic understanding of labour laws
- Skills and Mindset
- Grit: Persistence through challenges.
- Excellence: A track record of high expectations personally and professionally.
- Mission and Vision Alignment: Understanding of and passion for the SPARK Schools mission to provide excellent education at an affordable cost.
- Self Reflection: Finding the capacity to bring your best self to challenges and opportunities.
Qualities:
- Grit: Persistence through challenges.
- Excellence: A track record of high expectations personally and professionally.
- Mission and Vision Alignment: Understanding of and pas